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Rajasthan's 1st Registrar & Share Transfer Agent

SAG RTA now achieved an accolade on new ground in the field of the registrar and transfer agent and acquired a tiara of Rajasthan's 1st RTA services provider. SAG RTA is SEBI (Securities and Exchange Board of India) authorized Registrar and Share Transfer Agent which claims to cater all the services that duly fulfils the diversified needs of the investors. Its all-in-one services include dematerialization of securities through CDSL/NSDL depositories, dividend payout via ECS transfer, and much more.

The company leaves no stone unturned in serving the world-class facilities to its clients and also transfer securities following the investors' demand while upkeeping the entire record of the transactions. SAG RTA ( takes on all the responsibilities of the meetings, mailing and activities reporting on investors' behalf along with regulatory reporting to the authorised officials every time it needs to be filed. The SEBI authorized agent for registrar & transfer of shares settles down all the IEPF claims also in addition to all the basic RTA services which includes Transposition, Transmission, Name Deletion, Name Change, Change of Client Signature and Address of the investors.

SAG Infotech laid the groundwork in the taxation industry two decades back and achieved enormous success with its innovative software exclusively invented for Tax industry, chartered accountant & company secretary professionals and individual business entities. SAG RTA ensures the best share registrar services with its innovative approach, dedicated & highly-skilled professional from Rajasthan’s 1st RTA Agent with world-class infrastructure. No sweat is guaranteed as the services are backed by the all day long customer care services by the trained staff. Being Rajasthan’s first and new share & registrar transfer agent, the company makes every effort and successfully offers quick and customised solutions to the valuable clients and back end corporate process for the mutual fund houses.

SAG RTA Services

Securities Dematerialization through NSDL and CDSL Depositories

Payout of Dividend / Interest and ECS Transfers

Transfer of Securities and Investor Record-keeping

Revalidation of Dividend

Online, Phone and Email Assistance for Investor Inquiries

Regulatory Reporting

Registrar Shares Issuer and Transfer Agent FAQs

According to the Securities and Exchange Board of India (SEBI)’s latest notification w.r.t the transfer and conversion of physical shares, a shareholder can not transfer his shares & securities held in physical mode post-April 1, 2019.

However, the possession of physical shares has not yet prohibited by SEBI but to transfer them, they first need to be converted in electronic mode. This implies the mandatory requirement of the dematerialisation of physical shares and holding them in the online Demat account.

An RTA (Registrar and Transfer Agent) is the Issuer’s agent. Issuer is the Company who opts for dematerialization. It acts as an intermediary between the issuer and the depository for facilitating the services like Dematerialisation, Rematerialisation, Initial Public Offers and Corporate Actions.
In order for Companies to be able to issue securities or shares in dematerialized form, they must appoint a SEBI approved Registrar and Share Transfer Agent (RTA) which has direct/online access to depositories. The RTA acts as a direct point of contact between the security Issuer and depositories, and manages the transactions of users with the depositories.
By the changes in the statutes, the government has mandated the appointment of RTA for Listed as well as Public Companies. Private Companies are also going to fall in its ambit pretty soon. RTA’s are necessary to carry on any type of corporate actions including Right Issue, Bonus Issue, Preferential Allotment, Transfer of shares, ESOP etc.

Dematerialisation of shares refers to the process of conversion of shares from physical mode to electronic format. Such dematerialised shares are maintained in an account known as Demat Account. Demat accounts are regulated by two major depositories - the National Securities Depository Limited (NSDL) and Central Depository Services Limited (CDSL).
Unlike physical shares, dematerialised shares are free from perils of loss, theft and damage and that is why one should convert their physical shares certificates into Demat shares. This will let you adhere to the SEBI rules, upgrade you to today's digital scenario and make you future ready for the online transfer of shares.
The procedure of shares dematerialisation starts with the opening of Demat Account and proceeds with the submission of all the physical share certificates which further get credited in your Demat account.
Let's understand the process of dematerialisation step-by-step.
Steps for dematerialisation of shares

Step 1. Get a Demat Account opened in your name & account number with a Depository Participant (DP) i.e. an agent between depository and the shareholder.

Step 2. Submit Demat Request Form (DRF) along with all your physical share certificates, you want to get dematerialised, to the DP whose depository services you have availed.

Step 3. DP will deface the shares by writing “SURRENDERED FOR DEMATERIALISATION” on the shares certificates

Note: Separate DRFs are used for shares & securities of different companies.

Step 4. Execute a format embedded Affidavit on non-judicial stamp paper of Rs.100/-, to register the change in the signature if needed.

Step 5. Submit the shareholder or shareholders’ signature duly attested by the bank manager together with the same bank account’ original cancelled cheque leaf.

Note: The attestation should have employee code of the person acknowledging the signature along with the bank seal.

Step 6. Submit a self-attested copy of the registered shareholder/s’ PAN card.

Step 7. Receive an acknowledge slip from DP who issues it after verifying all the details of DRF.

Step 8. Ensure that shares are credited to your Demat Account.

If the address registered with your DP is different from the address available with the Company/RTA, you are requested to submit address proof for both the addresses.

Note: Documents cited in the above-mentioned 4, 5 & 6th points are required only when the current signature varies from the specimen signature in the records.

In case of an address change, address proof for both addresses needs to be submitted.

Registration of Nomination
Nomination refers to the appointment of a person to take care of one’s investments on the death of the investments/ account holder or shareholder. In the event of the death of Demat account holder, his existing joint holder/s, nominee or legal heir has to approach the Depository Participant (DP) with the requisite documents along with duly filled transmission from for securities’ transmission. However, if the shares are held in physical format, the nominee needs to approach each company.
A Demat account holder appoints a nominee to take care of his securities after his death by registering his name & filing a nomination form. The procedure for registration of nomination is:
Step 1. Duly fill all the fields of Nomination form (SH-13 form).

Step 2. Submit the shareholder or shareholders’ signature duly attested by the bank manager together with the same bank account’ original cancelled cheque leaf.

Note: The attestation should have employee code of the person acknowledging the signature along with the bank seal.

Step 3. Execute a format embedded Affidavit on non-judicial stamp paper of Rs.100/-, to register the change in the signature if needed.

Step 4. Submit the shareholder or shareholders’ signature duly attested by the bank manager together with the same bank account’ original cancelled cheque leaf. It should be taken care of that the attestation should have employee code of the person acknowledging the signature along with the bank seal.

Note:. Documents cited in the above-mentioned 2nd, 3rd & 4th points are required only when the current signature varies from the specimen signature in the records. For the nomination of dematerialised securities, kindly contact your depository participant.

A holder of securities can make application for changing his/her registered signature or for giving a new signature when the registered signature is not available.
The application for the same has to be filed in an affidavit form via official Registrar & Transfer Agent (RTA) of the company. The affidavit has 9 parts under which various details have to be furnished. The 9 parts include the following:

  • Folio Details
  • Address Declaration
  • Share Declaration
  • Old Signature Cancellation
  • New Signature Validation
  • Affirmation of Non-Liability of Company
  • Affirms for Transfer Deeds
  • Identity & Address Proof
  • Verification

Address mentioned can be changed using a form - Request for Change of Signature accompanied with advocating documents. The documents and request form must be sent to the official RTA (Registrar & Share Transfer Agent) of the company.
Details to be furnished in the application for signature change are as follows:

  • Unit
  • Folio No.
  • Name of the Company
  • Name and signature of shareholder
  • Date & Place
  • Old address
  • New address
  • Address Proof of New address
  • Copy of Address proof of New address

The applicant needs to submit the address proof of the new address and the application shall be sent to the RTA of the respective company along with the address proof copy. Latest phone bill of landline phone, latest electricity bill, Voter ID, Passport, Driving License or Bank Passbook having new address can be used as address proof.

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WHO WE ARE

We at SAG Infotech, continuously delivering the best of tax solutions to the professionals and taxpayers since 2 decades.

Keeping in mind the requirement of tax software at every step by the tax professionals made us offer some of the flagship products such as Genius, Gen GST, Gen CompLaw and many more.

In our endeavour to keep going, here we present the best in segment Registrar and Share Transfer Agent Services to the issuers.